Accounting

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• Opening and administrating of a current account.

• Receipting and recording of levies and utilities.

• Payment of all accounts payable by Body Corporate.

• Preparation of annual budget for approval by the trustees.

• Periodic revue of the estimate expenditure.

• Keeping full records of the administration, including proper books of accounts in terms of normal accounting principals.

• Arranging of annual audit with auditor.

• Submission of Tax if applicable.

• Assisting and advising the body corporate on fair and just amendments to annexure 9 of the act and registration of amendments of the conduct rules.

• Assisting and advising the body corporate on enforcement of the conduct rules.

Secretarial

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• Arranging and attending the Annual General Meeting.

• Attending trustees meetings – 4 per annum.

• Taking of minutes of meetings and the distribution there of.

• Storing of minute books, attendance registers, register of sectional bondholders, sectional plans, rules, insurance policies and other permanent records of the body corporate.

• Assisting and advising the body corporate on procedural matters.

• Attending to proxies, agendas and nominations.

• Preparing and dispatching notices and circulars.

• Record keeping within the generally accepted practices.

• Liaison with the attorneys regarding clearance certificates and registrations.

• Sending correspondence to owners or other parties as instructed by the trustees.

Administration

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• Assisting trustees with day-to-day management as per the act.

• Administration

• Operation of bank account

• Replacement values for insurance

• Arranging of insurance as per the act

• Fidelity guaranteed insurance on behalf of the body corporate

• Assistance with insurance claims

• Executing specific instructions from the trustees with enforcement of the rules

• Assisting and advising the board of trustees.

• Assisting with maintenance of the common property – sub-contractors

• Collection of levies and incomes due to the body corporate.

• Attending to the collection of arrear levies and legal action when necessary

• Verification and payment of all accounts

• Payments of salaries, wages, UIF, PAYE and workman’s compensation.

Insurance

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• Assisting with appointing a broker.

• Assisting with determination of replacement values.

• Arranging for insurance of buildings and improvements.

Legal

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• Assistance with compliance to the regulations of the act.

• Advising owners of their rights and obligations.

• Make available to owners and other parties all records, rules etc.